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As part of the work we carry out Safety Measures WEX Ltd. collects and processes personal information, or personal data, relating to Schools, Educational Organisations, Companies and Work Experience Students. This personal information may be held by Safety Measures WEX Limited on paper or in electronic format.
Safety Measures WEX Limited is committed to being transparent about how it handles your personal information, to protecting the privacy and security of your personal information and to meeting its data protection obligations under the General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018.
If you have any questions about how we handle your personal information, please email firstname.lastname@example.org.
Information held by Safety Measures WEX Ltd.
Schools / Educational Organisations
Information held in regard to schools is limited to, School name, address, and telephone number. This is all information that is generally available. The only other information we hold is contact names and email addresses – this information is held on our Work Experience Database and on our Company Finance System – Intuit/Quick Books. This information is held specifically with Safety Measures WEX Ltd, and is not shared in any way.
Students / Learners
Student information is forwarded to Safety Measures WEX Ltd, by schools / educational organisations at the start of each academic year. The information is limited to First Name, Surname, Date of Birth, Year Group and Gender. Information in regard to physical disabilities may also be forwarded where it is deemed necessary for the purpose of our work. No Further information should be forwarded to Safety Measures WEX Ltd. in relation to students. This information is held on Safety Measures WEX Limited’s ‘all-together’ database, for the purpose of arranging Health & Safety Checks to Employers / Placements where students will be attending on Work Experience. This information is held until students / learners are no longer the responsibility of the school / educational organisation. This information is not shared with any other organisation and is not forwarded on to anyone apart from, possibly, student name to the relevant employer only.
Please find below an extract from Nicholas Associates in regard to GDPR on the ‘All-Together’ Database.
16. Data Protection
16.1. The Supplier warrants that, to the extent it processes any Data on behalf of the Purchaser:-
16.1.1. it shall act only on instructions from the Purchaser; and
16.1.2. it has in place appropriate technical and organisational security measures against unauthorised or unlawful
processing of Data, including personal and special category data, and against accidental loss or destruction of, or
damage to, Data.
16.2. In this clause Data has the meaning given in the Data Protection Act 2018 and GDPR.
16.3. The Supplier shall not host the Software on a server, or otherwise transport any Data belonging to the Purchaser,outside the European Economic Area.
16.4. The purchaser shall adhere to all the requirements of the GDPR
16.5. The purchaser must ensure that all data being entered into this system is done so with the GDPR in mind, including obtaining consent, or another lawful basis to legally store and process personal data
16.6. The purchaser will have in place a plan detailing their process in the event of breach or disclosure, including notifying
the supplier if necessary and the relevant supervisory authority
Copyright © 2017 Nicholas Associates Group Ltd. All rights reserved.
Safety Measures WEX Limited will not share any details provided by the school / college / organisation to third parties, information regarding students will not be sent by email / letter to any other organisations (e.g. students name, Date of Birth etc.)
The school / college / organisation’s financial information will not be shared with third parties. School / college / organisation’s information – contacts, students names and DOB’s are held on the ‘All Together Database’ this information is not shared with any third parties.
School / college / organisation’s financial information is held on Quick Books / Intuit Financial system, this information is not shared with any third parties.
Safety Measures WEX Ltd. July 2018 (reviewed Sept 2019)